I-9 Employment Verification For Colorado
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What is the Form I-9 Employment Eligibility Verification? How Can A Colorado Notary Help?
The I-9 form, also known as the Employment Eligibility Verification form, is a document used by the United States Citizenship and Immigration Services (USCIS) to verify the identity and employment eligibility of individuals hired for employment in the United States. Employers are required by law to complete and retain a Form I-9 for each employee they hire, regardless of the employee's citizenship or immigration status.
The I-9 form consists of three sections:
Section 1: Employee Information and Attestation - This section is completed by the employee, who must provide their personal information, and immigration status, and attest to their employment eligibility.
Section 2: Employer or Authorized Representative Review and Verification - In this section, the employer or an authorized representative (such as a notary public) must physically examine the employee's original documents to establish their identity and work eligibility. The employee can present either one document from List A, which establishes both identity and employment eligibility, or a combination of one document from List B (identity) and one from List C (employment eligibility). The authorized representative, including a notary, can assist in verifying these documents.
Section 3: Reverification and Rehires - This section is used for rehires or employees who require re-verification of their work eligibility due to expiring work authorization documents.
How can a Colorado notary assist with the I-9 form?
A notary public is a person authorized by the state to perform certain legal formalities, including verifying signatures and authenticating documents. When it comes to the I-9 form, a notary can serve as an authorized representative to assist employers in completing Section 2, which involves physically examining and verifying the authenticity of the employee's identity and employment eligibility documents.
The notary's role is to review the original documents provided by the employee, compare them against the information provided in Section 1 of the I-9 form, and then complete the relevant portions of Section 2. The notary's certification on the form attests to the fact that they have examined the documents in the presence of the employee and found them to be genuine and reasonably related to the individual presenting them.
It's essential to note that while a notary can assist with the verification process, they cannot determine an individual's work eligibility or immigration status. That responsibility lies with the employer, and they must ensure they are in compliance with all applicable laws and regulations regarding employment verification. Additionally, notaries must follow the guidelines provided by USCIS and should not provide legal advice related to immigration matters.
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Colorado Notary I-9 Authorized Representatives
Selecting an Authorized Representative Notary Public for I-9 Verification of Remote Hires
Complying with Form I-9 requirements for remote employees can be challenging. However, utilizing a knowledgeable and experienced Authorized Representative can streamline the process and ensure adherence to the rules, reducing the risk of costly fines during government audits.
The I-9 Form and Remote Hires
To confirm a new hire's eligibility to work in the United States, employers must physically examine original identification documents in the employee's presence. Reviewing copies or examining documents via webcam violates the rules. This requirement poses difficulties for remote hires who cannot meet in person.
Authorized Representative Provision
Form I-9 rules allow employers to designate an "Authorized Representative" to review the form and identification documents, describe them on the form, and complete Section 2 Certification. The Authorized Representative can be anyone except the new hire themselves.
Benefits of Using an Authorized Representative
Ensures compliance with I-9 rules for remote hires with a mobile notary
Avoids shifting costs to employees, reducing the risk of errors or fraud
Utilizes flexibility provided by I-9 regulations regarding representatives
Remote Hire I-9 Verification Services
Remote hire I-9 verification services, also known as "Form I-9 Agent" services, offer a convenient solution for employers with remote hires. These services provide:
Experienced Notaries as Authorized Representatives to meet remote employees in person
Proper completion of Section 2 after verifying original documents
Compliance with I-9 rules and regulations
By leveraging remote hire I-9 verification services, employers can streamline the process, ensure accuracy, and maintain compliance while onboarding remote employees efficiently