Signer Identification

Signer Identification

Definition:
Signer Identification is the process of verifying the identity of a person signing a document before a notarial act. A notary must confirm that the signer is who they claim to be to prevent fraud and ensure the document is legally valid. In Florida the ID can be expired for up to 2 years. 

Acceptable Forms of Signer Identification

Notaries typically rely on government-issued photo IDs, such as:

• State-issued Driver’s License or ID card

• U.S. Passport or Foreign Passport (with valid visa)

• U.S. Military ID (Do Not Make A Vopy

• Permanent Resident (Green) Card

• State-issued Concealed Carry Permit (if photo and signature are present)
  
  

Tip for Florida Notaries:
Florida allows the use of credible witnesses if the signer lacks proper identification, but specific conditions apply under Florida Statutes §117.05(5).

Common Methods of Identification

1. Personal Knowledge – The notary personally knows the signer and can confirm their identity without ID.

2. Satisfactory Evidence – A valid ID card, passport, or other acceptable credential is presented.

3. Credible Witnesses – One or two impartial witnesses who personally know the signer and provide ID themselves.
   
   

Why Signer Identification Matters

• Prevents fraud and forgery in legal transactions.

• Ensures documents will be accepted by courts, banks, and government agencies.

• Protects the notary from liability if a document is later challenged.
  
  

Related Glossary Terms

• Acknowledgment

• Jurat

• Credible Witness

• Oath & Affirmation
  
  

Learn More

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